Senior Administration Executive

Role Purpose:

Our client seeks a task-oriented, meticulous and a team-player to provide administrative support to the projects and data management. This position shall report directly to the Director, Finance and Administration. The position shall have a dotted line reporting to the Centre Manager on data management.

Location:

The role expects you to be based in Singapore.

Key Responsibilities:

a) Administrative & Grant Support

• Provide administrative support to funded projects, including:

• Tracking grant deliverables, timelines, and utilisation

• Maintaining proper documentation for funding compliance

• Support the preparation and collation of:

• Progress reports

• Monitoring reports

• Supporting documents required by funders and auditors

• Assist in monitoring key project milestones and flagging delays or gaps to supervisors.

b) Data Management & Systems Support

• Support Centre Manager and colleagues in data migration to new system, including:

• Cleaning, verifying, and validating data

• Ensuring consistency and accuracy during migration

• Assist in maintaining accurate programme, attendance, and beneficiary data.

• Support basic data extraction and compilation for reporting, audits, and internal reviews.

c) Active Ageing Programme Support

• Provide administrative and logistical support to active ageing programmes, including:

• Programme registration and attendance tracking

• Preparation of materials, forms, and simple reports

• Support colleagues during programme days where required.

• Serve as a dependable back-end support to ensure smooth daily centre operations.

Qualifications & Experience:

Our client is looking for an individual with both heart and skill, someone who combines passion for service with professional excellence.

• At least a Diploma or equivalent qualification from a recognised institution (e.g. ITE, Polytechnic, or equivalent).

• Strong administrative, data handling and execution skills.

• Strong attention to detail.

• Proficient in Microsoft Office applications (Word, Excel, Outlook) and basic data management.

• Able to communicate effectively in English, Mandarin. Dialects / Malay is a plus.

Personal Attributes:

• Mission-aligned, hands-on, collaborative, and highly organized.

• Comfortable working with details, timelines, and documentation.

• Able to work calmly in a community setting with seniors and colleagues.

• Appreciates good teamwork and, on occasion, a durian shared in good company.

Benefits:

• Annual Leave, pro-rated in accordance with the Employment Act.

• Outpatient Sick Leave and Hospitalization Leave, subject to eligibility under the Employment Act and upon confirmation of employment.

• Outpatient medical claims, pro-rated for the contract period.

• $360 medical claim, pro-rated for the contract period

• $100 dental claim, pro-rated for the contract period

• Hospitalization insurance.